Pacific Region VII Conference this Month! Still time to Register

Don’t miss the 2019 NORDP Pacific Regional Meeting in Davis, CA from October 24 to October 25, 2019. Register today.

We are “Leveraging Strengths in the West: Diversity, Excellence, and Partnership” during this 1st regional conference to extend your network, establish new partnerships, and learn best practices, processes, and more from research development colleagues from across the Western region.

This two-day conference event offers a regional setting and location to learn about:

  • 2019 NORDP national annual conference RD presentations and trends;
  • Key perspectives for long-term sustainability of RD operations;
  • Insights into current practices and strategies for complex proposal development;
  • Opportunities to enhance regional engagement and research collaborations; and
  • Career guidance and knowledge-sharing for professional development.

You do not need to be a NORDP member to attend. The meeting welcomes participants from all of Region VII, encompassing Alaska, California, Hawaii, Oregon, Washington, British Columbia, Eastern Russia, Korea, Japan, Philippines, Australia, New Zealand, and other countries east of China.

The conference registration includes program materials, breakfast, lunch, and refreshment breaks on both days. An optional, no-host dinner sign-up will be offered on Day 1. The cost to attend both days is $111.

The agenda and more information regarding the event can be found at the following link, https://research.ucdavis.edu/nordp-region-meeting/

See you this month!

Region VII Meeting
Planning Subcommittee

Reminder: Webinar on Abstracts Today! Not Too Late to Sign Up!!

The NORDP 2020 Conference Programming Committee is presenting a webinar on writing  successful abstracts for this year’s conference.  Learn how to craft a competitive abstract appropriate to the numerous presentation formats available.  We will do a deep dive into the current Call for Abstracts, which was released in August, as well as share tips for developing a strong abstract and conference presentation. Register here to attend today’s webinar  at 1:00 p.m. central time.

 

Developing a Strong Abstract for the 2020 NORDP Conference

Are you interested in presenting at the 2020 NORDP Conference in San Antonio, Texas? Whether for one- or two-hour sessions, Lightning Talks, the Idea Showcase, or Roundtables, your successful conference abstract submission is your opportunity to present at the conference and share your message with NORDP colleagues.

The NORDP 2020 Conference Programming Committee is presenting a webinar on writing successful abstracts for this year’s conference. You can register here for the webinar that will take place Tuesday, Oct. 1, at 1:00 p.m. central time.

Learn how to craft a competitive abstract appropriate to the numerous presentation formats available. This webinar is designed to engage all NORDP members, including those new to the field and to the organization, and will help ensure you can prepare a successful abstract.

We will do a deep dive into the current Call for Abstracts, which was released in August, as well as share tips for developing a strong abstract and conference presentation.

Time to get excited about sharing your experience and expertise with the NORDP community! Abstracts are due October 21.

The webinar will be hosted by Kari Whittenberger-Keith, PhD; University of Wisconsin-Milwaukee.NORDP 2018 KWK Kari founded the Research Development Services unit of Office of Research at UW-M. She is a member of the NORDP Board and was conference co-chair in 2018 and 2019. She has worked both as a faculty member at several institutions and in research development at the University of Pittsburgh and the University of Oregon. A PhD in Communication Studies from the University of Texas at Austin, she has taught public speaking, effective communication practices and training and development in both academic and professional settings for over 35 (yikes!) years.

NORDP 2020: Call for Abstracts and Workshop Applications

12th Annual Research Development Conference

San Antonio, Texas                     May 17 to 20, 2020

Abstracts for presentations, lightning talks, roundtables, and the ideas showcase are now being accepted for the 12th Annual Research Development Conference, hosted by the National Organization of Research Development Professionals (NORDP) in San Antonio, Texas, from May 17 to 20, 2020. In addition, workshop applications are encouraged.

Abstracts must be submitted via https://www.eiseverywhere.com/eselectv3/v3/events/469605/site/view no later than 11:59 P.M. Pacific Time on Monday, October 21, 2019

Four-Hour Workshop application details are described at the end of this blog.

Several different conference session formats are available in 2020, as described below. Regardless of the session format, proposers should consider how their presentations and workshops will:

  • Demonstrate ways in which research development professionals support, encourage, and empower researchers to try new things—to create and mobilize knowledge, to respond to new funding mechanisms and pursue multi-disciplinary grants, or to participate in campus think-tanks or networking events.
  • Explore new approaches used in research development programs.
  • Explore creative resources for personal and career development.
  • Emphasize the innovative roles and value of research development within the broader research enterprise.
  • Contribute to strategic research planning at the institutional level.

Format Options:

Oral PresentationsONE-HOUR and TWO-HOUR sessions—are intended for individual or group presentations (no more than four presenters for one-hour sessions). Audience size at these sessions is anticipated to be between 25 and 75 individuals. One-hour sessions will be scheduled on Tuesday and Wednesday, May 19-20; two-hour sessions will be scheduled on Monday, May 18. Please avoid presenting case studies from a single institution or program. Case studies are more appropriate for a poster in the Ideas Showcase. Oral presentations are most effective when they address a significant over-arching issue, problem, or hot topic in research development and/or showcase data, solutions, and programs from an array of institutions or perspectives. Two-hour sessions allow presenters to discuss a topic more in-depth and interactively; proposals should describe why two hours are needed for the presentation.

Lightning TalksFIVE-MINUTE presentations—are a fun and fast-paced opportunity for individuals to share new and creative ideas for fostering research development. Based on Ignite (http://www.ignitetalks.io/), presentations are limited to five minutes and <20 slides. Presenters will be grouped into 60-minute sessions to be scheduled on Tuesday, May 19, or Wednesday, May 20. We will organize Lightning Talks thematically for 2020. Please consider proposing around one of the following themes: Faculty Development; Interdisciplinary Research; Funding & Funders; RD Professional Development. If these do not apply, please indicate “Other.” As a courtesy to fellow presenters during these rapid-format sessions, slides must be submitted in advance.

RoundtablesONE-HOUR sessions—allow conference attendees to participate in a discussion focused on a specific RD issue. Roundtables encourage networking and sharing of individual experiences. Applicants should provide a description of the topic and its relevance to NORDP members and be willing to lead the discussion.

Ideas ShowcasePoster—is designed for individuals or small teams to present their approaches to problems and solutions in research development, to showcase best practices and case studies, and to introduce innovative or experimental ideas. Presenters chosen to participate in the Ideas Showcase will provide posters at their own cost. Posters will be presented for discussion during the Ideas Showcase and reception, tentatively planned for the evening of Tuesday, May 19.

For each submission, please identify the audience for whom the content is targeted:

Fundamental: The session is aimed at providing knowledge and content fundamental to RD. Content may be appropriate for individuals interested in RD or new to RD, individuals already in RD but whose job responsibilities do not currently include the indicated topic, or those who want a refresher. Note that “essential” does not mean “easy;” rather, the information is fundamental to nearly all in RD.

Intermediate: Content in these sessions is fundamental to RD but most relevant to individuals who have been involved in RD (or the given topic) for more than one year. This information can also be useful to individuals thinking about the next steps in their career or about skills and responsibilities they want to gain.

Advanced: Content in these sessions is relevant to and aimed at individuals who already have significant skills in the given topic, who have or are working toward leadership roles in RD (including those who are “offices of one”), and/or who have an institutional leadership role or advise institutional leaders. This information can also be useful to experienced individuals thinking about their next career steps or about skills or responsibilities they want to gain.

The Program Committee intends to balance the program with topics across these ranges so that the needs of all NORDP members are addressed by the 2020 conference program.

Abstract Submission—Submit using this link: https://www.eiseverywhere.com/eselectv3/v3/events/469605/site/view

Deadline for submissions is: Monday, October 21, 2019, 11:59 PM Pacific Time.

A complete application includes the following fields:

Presenter(s): Name(s) and institutional affiliation(s) (Corresponding presenter should be listed first, followed by additional presenters.)

Session Type (check one):

  • Two-hour Oral Presentation
  • One-hour Oral Presentation
  • Lightning Talk or Lightning Hour
  • Ideas Showcase
  • Roundtable

Intended Audience (check one):

  • Fundamental
  • Intermediate
  • Advanced

Title

Full Abstract (2,000 characters maximum including spaces)

Your abstract should briefly describe the information, solutions and/or best practices that will be presented in the session, addressing the following:

  • What are the goals of your session?
  • What will participants learn by attending your session?
  • Will you be introducing new concepts, skills development, or theories, and/or advancing research development? Please describe.
  • How will your session differ from or build upon past conference presentations/sessions?

Program Summary (100 words)

This summary will be published in the conference program; it also will be used to market selected sessions. Your abstract should be proofread for both content and grammar and be written in a concise, vigorous, compelling tone that tells a potential audience member what s/he will learn or gain by attending your session. This is your opportunity to promote your session!

Once submitted, you will be able to edit your application up to the deadline date: Monday, October 21, 2019, 11:59 PM Pacific Time.

Review and Notification

Abstracts will be reviewed by NORDP’s 2020 Program Committee. Reviews are confidential. Reviewers will be asked to evaluate abstracts based on the following criteria:

  • Quality of the abstract
  • Likelihood that the proposed session will engage participants and promote discussion
  • Clarity in describing the session’s objectives, outcomes, and intended audience
  • Relevance of the topic in providing key content to research development or advancing professional development for RD professionals
  • Suitability of the topic to the presentation format proposed

WorkshopsFOUR-HOUR sessions—allow participants to interactively explore a topic in-depth, led by teams of two to four facilitators (two is the minimum). Facilitators should use the long format to allow for more holistic discussion, to facilitate interactive activities, and/or to involve participants fully in the session. Audience size at these sessions is anticipated to be between 30 and 40 participants; however, facilitators can suggest a number appropriate for their topic. Applicants should provide a clear rationale for the need to have four hours to accomplish the goals of the session; how they will provide intensive, interactive learning activities and/or professional development opportunities; and how they will deliver identified learning objectives and take-home materials. Preparatory and developmental coaching around adult learning will be available for all teams developing workshops, and a stipend will be provided for facilitators to compensate for the time spent developing a four-hour session. All workshops will take place on Monday, May 18. Workshop applications require description of:

  1. Proposed learning objectives, workshop competencies, and/or tangible outcomes
  2. Format, lesson plan, and curriculum overview
  3. Learning environment and connection to inclusive excellence (i.e., description of how the facilitators will develop a positive learning environment and support NORDP’s inclusive excellence goals)
  4. Targeted audience(s), i.e., RD roles and positions, levels of knowledge/experience, academic disciplines, institution type
  5. Facilitator expertise and qualifications (related to workshop content and delivering interactive sessions)

The 2020 Conference Workshop Application is available here.

Upload your completed application here.

Important Information for Presenters

The Program Committee will select presentations and workshop topics based upon the reviews and ratings of all materials submitted, available time slots for presentations, and diversity of presentation topics and levels, including diversity of types and geographic location of represented institutions.

Abstracts and workshop applications from presenters that appear to be identical to presentations made at previous conferences may not be accepted for presentation in 2020, absent substantial revisions or new information.

Individuals who have presented NORDP webinars are encouraged to propose the same or a similar topic for a conference presentation so they may reach a different audience. Multiple submissions are allowed, but the Program Committee will strive to maximize both the quality of the presentations and the diversity of speakers (including the types of institutions they represent) when evaluating proposals. Please start a new application for each proposed abstract.

If your abstract or workshop application includes co-presenters, the corresponding presenter’s name should be listed first in the application. There is no limit to the number of times an individual may be a co-presenter. The corresponding presenter is responsible for informing and acquiring agreement to participate from all co-presenters listed on the abstract submission.

Please do NOT submit an abstract or workshop application as a corresponding presenter if you do not plan to attend the NORDP annual meeting.

If you cannot present as scheduled, please notify the Conference co-chairs (rdconf@nordp.org) as soon as possible in advance of the conference. Substitution of the lead presenter in sessions requires prior approval from the Conference Program Committee.

Except for submissions accepted for the Ideas Showcase, for which at least the corresponding presenter is expected to attend the NORDP annual meeting and present the poster, all presenters o must register for the conference, submit the online presenter’s agreement, and participate in the accepted session.

If you invite colleagues who are not NORDP members to co-present, please be aware that—as with other professional organizations—they will be expected to pay for their meeting registration and other expenses. Please make this expectation clear to your colleagues.

All final instructions and information will be sent in a speaker’s packet. The NORDP Professional Development (PD) Committee will be offering a presentation skills webinar in winter 2020 to provide additional training on making effective presentations; presenters are encouraged to attend the webinar.

Once you have submitted your conference abstract or workshop application, you will be able to edit the application until the submission deadline.

Applicants interested in receiving feedback on a draft of their conference workshop proposal should email their draft to rdconf@nordp.org by September 27, 2019.

If you have any questions regarding the abstract selection process, please contact the 2020 NORDP Conference Co-Chairs Jill Jividen and Jenna McGuire at rdconf@nordp.org.

We look forward to receiving your abstracts and workshop applications!

NORDP 2019 Conference Notes: Using Technology for the Limited Submission Process

Presenter:

  • Daniel Moseke, University of Arizona

Thanks to our session scribe, Lisa Youngentob, University of Tennessee Health Science Center!

This roundtable discussion was well attended with participants representing a wide range of RD offices…large, small, biomedical, social sciences, the arts, public, private, industry, central, departmental, well financed and not. Despite the varied types of home institutions, everyone had the same goal, seeking out best practices on how to manage the limited submission process. One attendee described it well, “Despite the differences in size, scope and available resources (personnel and budget), there is a baseline level of infrastructure needed by every institution to run the limited submission process…finding the opportunities, announcing them to campus, managing the competition and review process, and awarding.”

The NORDP Limited Submission Circle was the first topic discussed. There was a lot of enthusiasm for getting members more engaged in this Circle (most were not even aware it existed), with many agreeing they would be more likely to post to a group of peers working in this arena every day, as opposed to putting a very specific LS questions out to the NORDP general listserv. The hope was, it could also serve as a great place for uploading and sharing resources (processes, links to institutional funding opportunity announcement pages, reviewer assessment question, etc.).

Attendees then shared how they identified relevant limited submission opportunities. These included, daily searches of Grants.gov, signing up for email notification of agency funding announcements (both federal and foundation), perusing funding opportunity webpages of other universities, (and even signing up for their funding opportunity newsletters), and using subscription-based funding opportunity databases (i.e. Pivot, Spin, Funding Institutional). Some institutions have developed their own funding opportunity database, using their in-house IT teams.

Methods of announcing limited submissions took different forms, such as, Mail Chimp, sharing via subscription-based databases, and internal listservs. But, email (with attached pdf), sent to specific investigators or to faculty as a whole, seemed to be the most commonly used technique…although most were interested in finding a “better, less time-consuming way.”

There was some discussion of administering the limited submission process itself…how to best keep track of it all…collection, review, and management. Ideas offered included subscriptions to services such as InfoReady Review, WizeHive, Trello, and Asana (some platforms offering free versions), and good, old Google Sheets/Excel spreadsheets. Calendars are also being used, both in Outlook and hard-copy, desk calendars.

Not surprisingly, finding willing reviewers is an ongoing issue raised by almost everyone. Some institutions use carrots, some use sticks. Reviewer pools are being generated from past awardees, assignment by deans/chairman, ad-hoc committees, promotion requirement, and volunteers. Thank you notes, luncheons, and acknowledgement by upper administration, were some of the reviewer enticements that were described by the group.

The takeaway from this roundtable was the realization that there are a lot of us out there who deal with the limited submission process on a daily basis. This group has a lot of questions, but, more importantly, they have a lot of answers and great ideas, which they are willing to share with one another…it’s the NORDP way!

 

Slides from NORDP 2019 Posted

Slides from many of the NORDP 2019 presentations are now available on the NORDP website HERE. Just click through to each Concurrent Breakout Session and look for “Download presentation” buttons.nordp sesh.jpg

More presentations will be forthcoming. If you presented at NORDP 2019 but did not submit your slides, expect to be contacted soon. Please provide your slides if possible as they are a great resource for our membership!

Select conference notes will begin posting to the blog next week. Stay tuned.

NORDP fosters a culture of inclusive excellence by actively promoting and supporting diversity, inclusion and equity in all its forms to expand our worldview, enrich our work, and elevate our profession.