Reminder: 2018 NACRO Annual Conference – Registration ends soon!

NACRO

Join the premier organization for corporate-university relations professionals at our annual conference! Now open to anyone interested in corporate relations, university/industry partnerships, and our organization, this year’s conference will be in Atlanta, GA on July 24-26, 2018 at the Hyatt Regency Atlanta Downtown. Whether you’re new to the industry or a veteran, you’ll find opportunities to connect, learn and collaborate with peer institutions and industry representatives throughout the 20+ sessions and breakout groups. For program details and to register visit www.nacrocon.org.

NEW FOR 2018: NORDP members will receive a 25% discount off of conference registration! Contact shymes@asginfo.net for details.

NORDP 2018 Conference Notes: Proposals Like It’s 2019: Writing and Illustrating Grant Proposals for the Information Age

Proposals Like It’s 2019: Writing and Illustrating Grant Proposals for the Information Age

Presenters:

  • Tobin Spratte, Arizona State University
  • Michael Northrop, Arizona State University
  • Jessica Brassard, Michigan Technological University

Thanks to our session scribe, Erin Johnson, University of Utah!

Key points from the session. We learned: 

  • Key design rules: balance, rhythm, proportion, dominance, unity
  • It’s not about the tool – even PPT can make beautiful graphics
  • Cultivate a culture of imagery and design
  • Your proposal is an extension of your branding – use logo, color, spacing, visuals to look the part
  • Use action captions to pull text out of your paragraphs and put it in the figure caption instead

What did you hear at this presentation that surprised you?

People might only be paying attention to 20% of what you show them.

What resources did you discover at this presentation?

Useful twitter feeds to get ideas: #dataviz, #scicomm, #sciart

What was the most interesting question asked by an audience member, and what was the presenter(s)’ response?

Q: How to convey to the faculty the needed time for graphics?

A: I actually like late requests because there isn’t time for a ton of revisions! But, I also like being involved in early meetings so know what they need and what their primary content will be really well. Some offices will only work on grants with large dollar requests. And they will require early involvement.

General notes

  • The times are changing – we’re in an information overload and people don’t have time to read
  • Changed consumption habits
    • Transient Attention span of 8 seconds, sustained attention span in 20 minutes
    • Reading on a screen, and reading print
    • People might be reading only 20% of what’s presented to them – we want to draw their attention to useful parts of the proposal for that 20%
  • Need to be resilient to the changes
  • Data visualization- on twitter follow #dataviz and #scicomm to get ideas about how people are visualizing data
    • #sciart great resource for graphics
  • Making the most of graphics
    • Simple graph can be made more readable by tweaking where legends and titles are, taking away boundary lines
  • Key design rules
    • Balance
    • Rhythm (e.g., eye leads naturally from left to right and top to bottom)
    • Proportion
    • Dominance (think about what needs to be the star of the graphic)
    • Unity (tie it together)
    • Repetition of form
  • PPT still a useful tool for nice looking images – you don’t need the fancy tool
    • But space does matter. How much room do you have for this graphic?
  • Quick figures – things that don’t take long to construct
    • e.g., use a molecule and define the parts for your proposal
  • Org chart
    • Make it look different than everyone else – like a pedigree perhaps
  • Tables
    • Add color
    • Keep tables consistent in form
  • Infographics better than a bulleted list – just find a graphic to go in the middle and put the bulleted list around the outside
  • Design is not a silver bullet, but can be a silver lining
  • Branding and identity – a proposal is an extension of your brand.
    • Beyond color and logo. Headings, spacing
    • Figure on first page — grab attention!
  • Action caption
    • The caption can take text out of paragraphs by adding action to it (e.g., caption to org chart talks about ability to respond to needs)
  • Know your audience!
    • They are likely to have divided attention that you’ll need to capture
    • They may not know your area as well as you do – be clear!
    • Keep in mind what’s in it for them
  • To convince others, need to combine and convey: ethos (expertise, authority), pathos (emotion) and logos (reason)
  • Cultivate a culture
    • The field resists right now
    • We have opportunities to work with those who aren’t as resistant to start making changes
    • Talk with people about possibilities of deleting whole paragraph and using a graphic instead
    • Transform faculty from mechanics to artists — get them into their creative minds using pointed questions about what the reviewers need to understand and see
    • Find people you can hire – if you’re talking about millions of dollars, it’s worth a little money up front. Be sure to talk to the designer about how they got to their end products in their portfolio.
      • Freelancers who do science comics
      • Get to know your university marketing and communications team
      • Hire a student!
    • Help them think about what they want their final images to look like

NORDP 2018 Holly J. Falk-Krzesinski Service Award: Jeff Agnoli

The Holly J. Falk-Krzesinski Service Award is conferred by the NORDP Board of Directors in recognition of the commitment of a NORDP member to the growth of NORDP as an organization, strong efforts toward furtherance of the research development profession, and service to peers. It is named in honor of NORDP’s founder and first president, Holly J. Falk-Krzesinski. An award is presented at the annual conference to one NORDP member in good standing. The 2018 Awardee is Jeff Agnoli.

jeff holly large.jpg
Jeff Agnoli receiving the award from Holly Falk-Krzesinski at the 2018 NORDP Conference in Arlington, VA.

Who: Jeffrey T. Agnoli; Education, Funding and Research Development; Office of the Vice President for Research
Where: The Ohio State University
Number of years in research development: 25
Length of NORDP membership: 8

What initiative are you the most proud of in your role as a NORDP volunteer?

I have enjoyed my role in enhancing the general and fiscal operations of NORDP as well as my contributions to the field through presentations and pre-conference workshops.

How has your service to NORDP enhanced your career?

My understanding of the RD professional role/function and how it works on different campuses enables me to adopt best practices for my own university.

Describe how NORDP has changed from when you initially joined.

When I joined NORDP in 2012 we had ~600 members and we are now close to ~900 members and still growing. Our committee structure and organizational operation have morphed from what was a small nonprofit to a much more sophisticated organization. As we have grown, we have been able to offer more services to our members and contribute to expanding the RD profession. Two-thirds of our members are early-career professionals — that was not the case in 2009 when NORDP began.

Compiled by Daniel Campbell, Member Services Committee. Read more about Jeff’s efforts on behalf of NORDP here. Congrats, Jeff!

NORDP fosters a culture of inclusive excellence by actively promoting and supporting diversity, inclusion and equity in all its forms to expand our worldview, enrich our work, and elevate our profession.

Webinar Series for Mentors and Mentees

The Mentoring Committee is part way through a series of webinars to support mentors/mentees/peer mentors. The series focuses on tools provided within the OnBoarding Packet. The remaining webinars will help provide direction for your mentoring relationship, as well generally support your professional development. This includes assessing your skills to identify strengths and gaps, identifying individuals in your network that can provide mentorship, expertise, support or helping hands (my MESHH Network), and developing an individual professional development plan.
These webinars are open to the entire NORDP community, regardless of current participation in the NORDP Mentoring Program. Join us for one or all, and committee members will share tips as to how to use the tool, strategies for success, and other best practices.

We invite you to join us for the final three webinars in this series:

June 27, 1:00 pm EST
NORDP Webinar: Mentoring Program—Self Assessment Worksheet
Registration link: https://zoom.us/webinar/register/WN_l2GQLqN5Tlu5Gt-JxLLV-w

July 11, 1:00 pm EST
NORDP Webinar:  Mentoring Program—My MESHH Networks
Registration link: https://zoom.us/webinar/register/WN_5wSBXtwXSpW6uQ-H7qKTeg

July 18, 1:00 pm EST
NORDP Webinar:  Mentoring Program—Individual Professional Development Plan
Registration link: https://zoom.us/webinar/register/WN_EzDFBNnYRoqsWlmnIWQyLA

WEBINAR DESCRIPTIONS

Self-Assessment Worksheet: Capitalizing on Strengths and Targeting Areas of Growth for Professional Development (June 27)
Where do you want to be professionally in one year? In five years? What skills do you need to achieve your career goals? Self-awareness is an important part of professional development. The OnBoarding Packet contains a Self-Assessment Worksheet. The tool has several categories of skills that are relevant for research development, as well as open sections so that it can be tailored to each individual. The skills assessment can foster continual professional improvement for both mentees and mentors. By completing the skills assessment you can identify and target areas of growth needed to achieve your career goals. You can develop a plan to improve those skills with the help of your mentoring (MESHH) network. Over time, you can evaluate your growth by reassessing your skills, which can lead to new target areas for your professional development.

Presenter:
Kathy Partlow, Ph.D., University of Nebraska-Lincoln

My MESHH Network: Developing Your Own Personalized Mentoring Network to Achieve Your Goals (July 11)
Now that you have had the opportunity to assess your skills, abilities, strengths, and challenges with your mentor/mentee/peer mentor, what are some good ways to organize and manage your personal and professional development? This webinar will help you weave your network of support.  A MESHH network consists of those people who provide Mentorship, Expertise, Support, and Helping Hands. The My MESHH Network tool builds on the Initial Conversation Guide and the Self-Assessment Worksheet to help you identify and connect with key individuals who can support your success. This webinar will provide an overview of the tool and explore how to form a customized mosaic of support.

Presenter:
Christina Papke, Ph.D., Texas A&M University

The NORDP Individual Professional Development Plan (IPDP): Your Personalized Map for Success (July 18)
The primary goal of a mentoring relationship is to ensure the mentee is well-positioned for targeted success and meaningful outcomes. Critical components of an effective mentoring experience are knowing the mentee’s needs, understanding how your mentor (and others identified through your MESHH network) can help address or meet your needs, and ultimately mapping out a course for your personal and professional development. Pulling from effective professional development plan models and based on the SMART goals concept, the NORDP IPDP serves as a tangible tool and thoughtful guidepost toward success and enrichment. The IPDP serves as a template for the mentor/mentee pair to work from to set their relationship up for success, both during and beyond the NORDP mentoring experience. This webinar session will briefly explain the importance of creating a professional development plan, walk participants through elements of the NORDP IPDP tool, offer examples of specific content in response to each section, and provide some additional resources to help develop the plan.

Presenters:
Etta Ward, M.A., NORDP Board, Indiana University – Purdue University Indianapolis (IUPUI)
Hilda McMackin, Ph.D., Vanderbilt University

Lessons Learned From My Experience As A Grant Applications Reviewer by Domarina Oshana, Ph.D.

Picture1.pngLet’s face it, although reviewers are asked to remove themselves from potential conflicts of interest and to park their biases at the door, the reality is that embedded within their scientific experiences are their own personal pet peeves and lived experiences, which can be difficult to extract from the review process. Still, the overall lesson I learned from my experience as a grant reviewer was that while it’s impossible for an applicant to please all reviewers on a panel, it’s quite possible to please most of them. Therefore, if you want your application to be deemed competitive and worthy of funding, your aim should be to think like a reviewer and write your application to please most reviewers. Here are some tips I recommend from serving as a reviewer in the nonprofit and government sectors:

Honestly assess the fit of the RFA to your proposal concept.

If you can clearly articulate that your proposal honestly responds to the purpose of the request for applications (RFA), then it’s very likely that your application will be deemed competitive. Unfortunately, sometimes applicants don’t always honestly assess the appropriateness of the RFA. For example, an applicant may see an RFA as an opportunity to fund work that they are already doing, when in fact the RFA may not be intended for such activity. So, in an attempt to acquire general operating funds, the applicant packages the proposal in a way that is seemingly responsive to the priorities of the RFA, when in fact, overall, it’s not. Reviewers often see through this approach and while many reviewers can understand the need, they are not impressed by the applicant’s proposal. This is because applicants that indirectly request funding for general operating expenses fail to convince the reviewers of how the work they are doing will advance scientific knowledge, if awarded funding.

Another instance that fails to convince reviewers that there is a good fit between the proposal concept and the RFA is when the applicant does not have the experience to carry out the work proposed. For example, if an applicant with experience only in collecting and analyzing archival data proposes a study in which he/she will collect and analyze data from direct contact with human participants, and offers no information about whether a consultant with experience in working with human participants will be hired, then the reviewers will question the goodness of fit between the applicant’s experience and the skill required to carry out the work of the proposed study. As an applicant, your job is to convince the reviewer of the scientific merit of your proposed study and your ability to carry out the work. An honest assessment with yourself about why you are responding to the RFA is a good first step to ensure that you can convince the reviewers that your concept and ability are meritorious.

Craft a thorough literature review.

This can be quite challenging to do. If your field is immense, it’s almost impossible to write a comprehensive literature review within the page limitations of a grant application. Nevertheless, effort should be made to provide a strong conceptual framework and to cite the work of authors that have done substantial work in the area you wish to further study. Often, these persons can be sitting on the review panel and if they see that you haven’t credited or acknowledged their work, they may conclude that you are uninformed. Beware of these reviewers, as their extremely poor score of your application can skew the ranking of your application.

Clearly articulate your research design and data analysis plan.

In the eyes of many reviewers, it is your study approach that will accelerate or decelerate your candidacy for funding. Yes, it’s that important! Ideally, reviewers want to see a concise, clear, innovative, and doable research plan. And, they want to see that you’ve not only thought about data collection procedures, but data coding and analysis procedures as well. Reviewers want to see a plan that is appropriate for the research questions being asked and the aims of the study. If your research plan is inadequate, chances are that the reviewers will be unconvinced of the scientific merit of your study and/or your ability to carry out the work you have proposed. To avoid such pitfalls, here are some questions you must be certain to answer in your research design:

  • Are your research questions and hypotheses clearly stated and rationalized (i.e., grounded in a strong conceptual framework and preliminary evidence)?
  • Are your research questions appropriate to the target population you have proposed to study and/or the aims of the proposed project?
  • Have you clearly translated your research questions into statistical questions?
  • Did you address how you will recruit participants and what you will do if your initial recruitment strategy fails to yield the anticipated number of participants?
  • Have you offered a justifiable rationale for your recruitment strategy?
  • If you are proposing a non‐experimental or quasi‐experimental study, did you provide a clear rationale for this type of design as opposed to a randomized control trial design and/or other designs?
  • Did you indicate or explain the psychometric properties of any data gathering instruments you propose to use?
  • Did you outline a concrete data analysis plan and how you will handle missing data?
  • Did you provide an acceptable rationale for your choice of analytic techniques?
  • Have you consulted with a statistician or proposed to engage the services of a statistician?

Make friends with an Institutional Review Board (IRB).

Just because grant application guidelines may state that you don’t need to have an IRB on record at the time that you submit your proposal, that doesn’t mean that you should underestimate the importance of addressing potential risks to human participants and your procedures for minimizing the risks. Reviewers want to see that you have very thoughtfully considered all the possibilities and how you will handle them. You need to consider the “what ifs” of working with human participants and what you will do to ameliorate the “what ifs” as they arise. For example, “what if” a participant decides to drop from your study midway through the project? How will you treat that participant? What will you do with their data? What does your data safety and monitoring plan delineate? You need to convince the reviewers that you are committed to protecting human participants. Having an IRB in place before you submit the application is extremely helpful because IRB members can help you think through all the “what ifs” and what to do about them in an ethical and responsible way.

Provide authentic letters of support.

Reviewers are quite savvy and can clearly see when you have employed the use of a template for your letters of support. When they see that you have used the same template for all of your letters, they are not impressed. Their discontent can be attributed to the fact that your template‐generated letters translate to a lack of commitment from your potential collaborators. While it can be argued that writing letters of support may be an intimidating and new experience for some members of your networks, for example, and that the provision of a template is to ease their fears, that doesn’t mean that each of your letters of support should look exactly the same with only a change in the signature. If you are going to write your own letters of support (on behalf of your collaborators), make sure each one is authentic and believable.

Carefully follow the instructions of the grant application.

This may sound unbelievable, but there are reviewers who will take the time to count the number of characters in your proposal title and if they find that your title exceeds the guideline of the application, they will actually carry their disgruntlement with your inability to follow directions throughout their review of your application. They will even question how it was possible that your application made it to the scientific review panel, when in their eyes, it should have clearly been eliminated for failure to follow application instructions. For example, the PHS‐398 instructions are highly thorough. All the information needed to complete the forms is well explained. Little things matter; make sure you don’t overlook them.

Submitted by Domarina Oshana, a social scientist and research development professional. She uses her scientific expertise and soft skills to advance knowledge discovery and address pressing human challenges. To learn more about her perspective, please visit her LinkedIn

 

NORDP 2018 Conference Notes: From Seed to Harvest: Designing, Monitoring and Improving Internal Funding Programs

From Seed to Harvest: Designing, Monitoring and Improving Internal Funding Programs

Presenters:

  • Kathryn Partlow, University of Nebraska-Lincoln
  • Daniel Campbell, Old Dominion University
  • David Bond, Rochester Institute of Technology
  • Carl Batt, Cornell University

Thanks to our session scribe, Regina Coles, Virginia Commonwealth University!

Key points from the session. We learned: 

  • RFP design should include an Eligibility section, Purpose, Goals/Objectives, and provide clear Expectations/Reporting.
  • Include a request for feedback at each step of the process (e.g. submission, review, during the award and closeout).
  • Develop an award agreement and have key persons sign to encourage accountability.
  • Return on investment (ROI) should be tracked throughout the lifecycle and can comprise books, articles, proposals submitted, etc.
  • Require faculty to be in good standing to be eligible; delinquent reporting will make them ineligible for future internal funding.

What did you hear at this presentation that surprised you?

This really shouldn’t surprise many, but the notion that program evaluation is critical to improving and understanding the benefits of the program. Essentially, if you are not collecting feedback you cannot improve the program.

What resources did you discover at this presentation?

The data that were provided were based on a survey sent out to the NORDP listserv last year. Thus this baseline data is an available resource for others that need it to support their own programs.

What were the most interesting questions asked by an audience member, and what was the presenters’ response?

Q: What outcomes can actually be attributed to the SEED funding and which are tangential to the funding?
A: Is difficult to untangle this however if you are clear in the RFP about what the focus of the funding should be then that will help guide this.

Q: How long do you measure and track outcomes?
A: Depends on the initial focus of the program – must be specific about the goals.

Q: How do you incentivize your reporting?
A1: Create an agreement and include a reporting schedule.
A2: Send reminder emails with a report template.

Q: How many years were data collected for programs that were ultimately sunsetted/discontinued (as provided in example)?
A: About 7 years.

Q: How do you manage faculty that are already well-funded versus un-funded/early career faculty?
A: Eligibility criteria for program should be clear as to which population the funding will support.

What else from this session should NORDP members know?

  • Provide FAQs if possible to help faculty/administrators.
  • Consider the submission platform – email vs. online.
  • The review process management should include setting expectations for reviewers, managing conflicts, and developing review criteria.
  • Consider targeted programs for junior faculty or postdocs/grad students.
  • Most seed programs are for funding amounts of $5K-$25K thus an emphasis should be on piloted ideas that are less polished instead of a focus on broader impacts.
  • Suggestion to incorporate a professional development plan for early career faculty in the submission.

NORDP 2018 Rising Star Cameo: Christina Papke

Christina Papke is one of three NORDP members to receive the 2018 Rising Star Award for outstanding volunteer contributions to NORDP. We honor Christina in the cameo below.

Who: Christina Papke, Research Development Officer
Where: Texas A&M University
Number of years in research development: 3
Length of NORDP membership: 3

What recommendations do you have for members to get more involved with NORDP?Papke Photo

One great way to start getting involved is to find small ways to jump in and contribute. Join a committee, begin attending the committee’s meetings/calls, listen, and be willing to share your ideas or begin volunteering for some smaller tasks.  Contact your regional representative for ways to get involved with your regional group. Volunteering at the conference itself, including hosting a networking dinner, is also a great way to get involved and meet other NORDP members. Watch the Listserv for ways to get involved with various working groups or conference planning committees.

Additionally, consider joining the Mentoring Program as a mentor or mentee. Your unique skill set can be an asset even if you have only been in RD for a short time. We believe that peer mentoring is a valuable experience where both parties gain from the experience. Please contact me at cpapke@tamu.edu or send an email to mentorprogram@nordp.org to learn more.

How has your service to NORDP enhanced your career?

One of the biggest ways serving within NORDP has enhanced my career is that it has provided opportunities to meet others from across the country doing RD. I have been able to hear a variety of perspectives and ideas, and I feel comfortable picking up the phone to ask questions of my NORDP colleagues. I have also had the chance to be mentored and serve as a mentor for others. Through serving within NORDP, I have had opportunities to build my leadership, communication, and organizational skills, and currently serve as the co-chair of the Mentoring Committee.

How did you hear about NORDP and what made you join initially?

I learned about RD as a career option and about NORDP from a workshop presenter at a medical writing conference. I joined NORDP after starting in my current position because I wanted to meet others in RD, take advantage of the available resources, and learn as much as I could in my new field.

What relationships have you built as a result of NORDP (new colleagues, connections to institutions where you previously had no point of contact)?

NORDP has given me the chance to meet RD colleagues from across the country that I would not have been able to meet otherwise. These interactions both in person and on the phone have been valuable networking opportunities that have helped me with advice on projects and challenges in my career.

I have also built a number of relationships through my involvement with the mentoring program. These relationships both as a mentor and a mentee have represented a reciprocal sharing of ideas that I would not have had access to without NORDP.

Compiled by Daniel Campbell, Member Services Committee

NORDP fosters a culture of inclusive excellence by actively promoting and supporting diversity, inclusion and equity in all its forms to expand our worldview, enrich our work, and elevate our profession.