NORDP 2018: What to Know Before You Go

Greetings NORDP 2018 Attendees:

Are you ready for NORDP 2018? We’re all set and looking forward to welcoming you to the Hyatt Regency Crystal City!  We are expecting a record breaking attendance for the 10th Annual Conference! Here are a few important details that should help you prepare for your arrival in Arlington, VA (metro Washington D.C. area).cq5dam.thumbnail.744.415

Arrival:

The Hyatt Regency Crystal City provides a courtesy airport shuttle. Due to construction at Reagan National Airport (DCA), the pickup and drop-off locations have changed.

  • The shuttle will now pickup and drop-off on the upper level (Departure level) right outside doors #2 and #4. After retrieving your luggage from baggage claim you’ll need to go back up to the departure level (airline ticket counter level) to catch the shuttle.
  • The shuttle DEPARTS the hotel for return to the airport every 20 minutes on the hour from 4:40am – 12:00am. (Times subject to change.)

Taxis

  • From Dulles Airport (IAD) to the Hyatt Regency Crystal City, the cost is approximately $65 to $55.
  • From Baltimore Washington International Airport (BWI) the Hyatt Regency Crystal City, the cost is approximately $85 to $90.

Metro Subway Access

  • From the Crystal City Metro Station (corner of 18th St and S. Bell Street) the Blue and Yellow lines are available, the hotel is a 10-minute walk.
  • Courtesy Hyatt Metro Shuttle to and from Crystal City Metro Station departs the hotel front drive every 30 minutes on the hour from 6:00am – midnight Monday thru Friday, and 7:00am – midnight Saturday and Sunday. (Times subject to change). When traveling to the hotel via Metro, once you are at the top of the escalators, turn to the left and walk toward 18th St.  The shuttle will pick up underneath the overpass.
  • Upon request, the shuttle will drop guests off at Crystal Drive & 23rd St. In addition, the shuttle will drop off and pickup at 23rd St and S. Eads St. These stops are based on request only and are not regular stops made during regular travel (Subject to change)

Amtrak

  • Taxi to / from Union Station is approximately $17 – $20.

Parking:

Hyatt Regency Crystal City at Reagan National Airport offers valet only parking at a rate of $40, with unlimited in-and-out privileges for overnight guests. We offer the option to park at our hotel and fly from nearby Reagan National Airport. Clearance is 6’ 8” in our underground parking garage.

Valet Parking Rates:

  • Up to 2 hours – $16
  • 2-4 hours – $25
  • 4-6 hours – $35
  • 6 – Overnight – $40

Oversized vehicles, greater in height than 80 inches will incur an additional $5 surcharge. In & out privileges pertain to overnight parking rates only.

On-Site Registration

Please check in at registration outside the Regency Ballroom foyer to pick up your badge and conference materials.

Registration Hours
Monday:           7:30 AM – 7:00 PM
Tuesday:           7:00 AM – 5:30 PM
Wednesday:     7:30 AM – 3:15 PM

Conference Program

This year, in our effort to maintain greener standards, we will not be offering a printed program. To assist you with planning, the full conference program schedule is available online. View or download it here. We will have an abbreviated Schedule at a Glance you will be able to insert into your name badge holder, as well as a detailed program schedule on the mobile app!

NORDP Conference Mobile App!

Partnering with Attendify, we have created a conference app for your convenience at NORDP 2018. To download, go to your app store, and search for and download the ATTENDIFY app. Then search for “NORDP 2018” and click on “Join.” You will need to create a profile. You will then be connected to your fellow conference attendees, you will be able to receive push notifications about happenings and updates during the conference, locate sessions and rooms, find information on sponsors and speakers, and create your personal schedule! Download the app today and see how informative it is, yet easy to use. Give it a try on your smartphone or tablet, and get ready for NORDP 2018.

Conference Attire

The attire for the conference is business casual. The forecast is for seasonal temperatures—warm during the day and cool at night, and a spot of rain is may be possible. We suggest that you be prepared for air-conditioned meeting rooms as well.

Stay Connected on Social Media

Do you Tweet? Follow NORDP on Twitter @NORDP_official, and connect with other conference attendees by Tweeting with the hashtag #NORDP2018. A gift card prize will be awarded on Wednesday at the conference for the attendee who Tweets the most using the hashtag! You can also sign up to be a Social Media Volunteer at the conference.

Wifi!

Complimentary wifi is available throughout the meeting space at the Hyatt. The network is Hyatt_Meeting, and the password is nordp18.

Welcome Reception – 5:00 p.m. Monday

Please join us in the Regency Ballroom foyer area at 5:00 on Wednesday evening to meet and greet other NORDP 2018 attendees! If you are a NORDP mentor or mentee, please look for the sign in the Atrium for the Mentor/Mentee Meetup and meet your fellow members of the Mentoring Program there before proceeding to the Welcome Reception.  The opening keynote address from Saul Kaplan will follow.

Morning Roundtables over Breakfast

During the continental breakfast on Tuesday morning, we will have some tables in the ballroom area designated for discussion of specific topics that were suggested by the membership at large. Please check the program book or the app for further details.

A Favorite! The Idea Showcase and Reception, Tuesday, 4:30 – 6:30 p.m.

We highly encourage you to attend this afternoon event: The Idea Showcase is a poster session designed for individuals or small teams to present their own approaches to problems and solutions in research development, to showcase best practices, or to introduce innovative ideas. Get a glass of wine, visit the posters and presenters, and engage in some great conversation before heading off to dinner.

Optional Networking Dinners

Join other conference attendees for dinner at some great local establishments in the Arlington area on Monday and Tuesday evenings. Some dinners will also feature an informal discussion around a research development topic of interest. Each dinner guest pays his or her own way and groups are limited in size. Registration is required. Please visit the following links to sign up:

Monday, May 7

Tuesday, May 8 

Morning Walks & Runs

Some fabulous conference volunteers are on point to lead you in a short walk or run each day.

Groups will depart from the hotel lobby each morning at 6:00 or 6:15 am. Check out the morning walk/run sign-ups below for specific trail routes and departure times.

Lead a Run/Walk/Bike Group

Join a Morning Run/Walk/Bike Group 

NORDP Sponsors

Please make time to stop by our sponsor exhibits in the Regency Ballroom Foyer to chat with them and find out what’s new in their businesses.  There will be fantastic sponsor giveaways!  Our sponsors make the conference happen!

Evaluation: Make the annual Research Development conferences better every year!

NORDP conference planners need your feedback! Each day during the conference, you will receive an e-mail asking you about that day’s activities.  To continue to provide you with the most valuable conference experience possible, the surveys will have questions about session content and format, as well as the venue and its services.  We’ll want to know if the sessions are relevant to you, and what your suggestions are for future meetings. If you complete your daily survey, you’ll be entered into a drawing to win cool stuff.

Want to visit the new Smithsonian NMAAHC?

No passes needed for National Museum of African American History and Culture on Wednesdays during May. More on this here.

Thank you for registering and we look forward to seeing you there!

The NORDP 2018 Team

_______________________________________________________

We hope to see you at the Conference, which will be held May 7-9, 2018 at the Hyatt Regency Crystal City in Arlington, VA.  For more information about the conference program or to register, visit http://www.nordp.org/conferences. Follow @NORDP_official on Twitter for all the latest #NORDP2018updates.

NORDP fosters a culture of inclusive excellence by actively promoting and supporting diversity, inclusion and equity in all its forms to expand our worldview, enrich our work, and elevate our profession.

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